Rental Policies - Phase 4 Guidelines from IDPH

Sugar Creek Golf Course is currently following all Covid-19 state guidelines and protocols for hosting banquets.  As such, face coverings must be worn at all times inside the banquet room except while eating or drinking. Guests are not required to wear face coverings outside on the deck area.

Room Capacity
The main banquet room and bar area is available as a private setting, with a comfortable accommodation for up to 50 guests indoors.  This is currently the maximum allowable capacity for banquet/group gatherings according to the State of Illinois Department of Public Health guidelines.

The outside deck area may be utilized to accommodate additional guests, weather permitting.  For daytime events during the golf season, the outside deck area is a shared common area where golfers are welcome as well.

Reservation and Final Payment Policies
To reserve a date, an initial deposit of $200 on a credit card is required.  All Saturday evening events require a $300 guarantee minimum for alcohol sales (see alcohol sales minimum below) separate from room rental and linen fees.  All room rental, linen fees and remaining balances are due no later than 24 hours prior to the start of your event.  Any beverage tabs accrued during your event are due at the end of your event.  Sugar Creek will add a standard 20% gratuity for all group beverage tabs, which is for service provided by bartenders.

In the unlikely event of cancellation prior to your contracted date, a full refund of your deposit is available outside of 14 days prior. If cancellation occurs within 14 days prior to your event, the full deposit amount shall be forfeited.

Set Up
The banquet room is currently set up for ideal maximum social distancing with a maximum guest capacity of 30.  There are 4 large square tables (72" x 72") with 8 chairs at each table.  The banquet room is available for decorating 1 hour prior to the start of your event, at no charge.  Sugar Creek does not supply staff on the day of your event for purposes of rearranging tables.

The banquet room tables and chairs are pre-arranged and should not be moved or reconfigured since they are spaced properly for social distancing between tables. 

Bar Service
No outside beverages of any kind are allowed – including soda, coffee, beer, wine and spirits. No one under the age of 21 will be served alcohol under the accordance of state law. Management reserves the right to refuse alcohol service to any guest. Maximum Open Bar service is four hours and will conclude ½ hour prior to the end of party. All bar tabs and open bar service require a standard 20% service charge as well as applicable sales tax in addition to pricing.

Saturday Evening Alcohol Sales Minimum

The total combined purchase of alcohol from a single tab, multiple tabs, open bar or individual purchases, must reach a minimum of at least $300 for all Saturday evening events.  Any total amount of alcohol sales less than $300 will be added to the invoice.

Catering
Your event will require outside catering as Sugar Creek does not offer food service. You are also required to supply all necessary serving and eating utensils such as spoons, knives, forks, napkins, plates etc… Sugar Creek will supply cups/glasses for all beverages. All food must be prepared prior to delivery and should be served utilizing chafing dishes with warmers/Sternos. Any hot plates or other electrical plug-in warmers are not allowed.

Decorations
Please coordinate with management at least 48 hours prior to your event any decorations that you plan to utilize. Most streamers, balloons and table centerpieces are acceptable but must be cleaned up. Absolutely no confetti, glitter or smaller type of party decorations are allowed.

Linen Service
Linen service, including white banquet and dining table clothes and table skirts, is available for an additional fee but not required. Outside linens or any other table coverings are not allowed.

Personal Property and Clean Up - Additional Charges
Sugar Creek is not responsible for any lost property or personal belongings left on the premises.  Sugar Creek asks our guests to clear all disposables from tables prior to and upon completion of your event!  We will provide trash bags and recepticles in order to accommodate the clean up process.  For any excessive clean up requirements that management deems above and beyond normal, a $75 fee will be charged to the credit card on file.